Basic Info

Job Description

We are seeking a highly adaptable and resourceful Personal Assistant to support a Director who oversees multiple businesses across various industries. This role is ideal for someone who is bilingual in English and Mandarin, excels in managing complex schedules, and thrives in a dynamic and fast-paced environment. Flexibility, discretion, and initiative are key qualities for success.

 

Executive & Administrative Support:

• Manage calendars, appointments, meetings, and reminders across business and personal matters
• Coordinate travel bookings, accommodations, visa arrangements, and itineraries (local and international)
• Prepare documents, presentations, reports, and meeting summaries
• Attend meetings (in-person/virtual) and record minutes or key actions as required
   

Communication & Liaison:

• Act as the primary point of contact between the Director and internal/external stakeholders
• Manage and draft email communications, particularly in English and Mandarin
• Liaise with partners, clients, vendors, and staff across multiple businesses
   

Project & Task Coordination:

• Maintain to-do lists, follow up on deadlines and priorities
• Assist in special projects, business launches, and event coordination
• Conduct market research, gather information, or prepare materials for decision-making
• Provide personal assistance as needed, including errands, reservations, or organizing personal tasks
   

Flexibility & Autonomy:

• Be comfortable adapting to shifting priorities and ad hoc requests
• Take initiative to anticipate needs and solve problems independently
• Work across different industries or companies, juggling various workflows

Job Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Fluent in both English and Mandarin (spoken and written)
• Must possess a valid driving license and be comfortable driving for work-related tasks when required.
• Strong organizational, multitasking, and time management skills
• Excellent communication and interpersonal skills
• Tech-savvy with tools like Google Workspace, Zoom, Trello, WhatsApp, etc.
• High level of integrity, professionalism, and confidentiality
• Ability to work flexible hours, including evenings or weekends if required
• Self-starter with a proactive and adaptable mindset