Basic Info

Job Description

We are looking for a proactive and highly organized Office Manager to support the Director and manage the day-to-day operations of our newly established startup. This is a hands-on role where you will take ownership of a wide range of administrative, operational, and executive support tasks to ensure the office runs efficiently and the company’s foundation is set up for success.


 

1. Office Administration & Operations

• Oversee all day-to-day office operations to ensure smooth and efficient functioning.
• Handle all initial office setup tasks — including organizing furniture, equipment, supplies, and vendor coordination.
• Manage office supplies, utilities, and service providers.
• Handle incoming calls, emails, correspondence, and scheduling.
• Maintain organized filing systems (digital and physical).
• Implement simple systems and procedures to streamline office operations.
   

2. Executive Support

• Provide direct assistance to the Director, including calendar management, meeting coordination, and travel arrangements.
• Prepare reports, presentations, meeting notes, and other business documents as required.
• Act as the liaison between the Director and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Provide support across different business functions as the company grows.
• Support ad-hoc business and operational tasks assigned by the Director.

Job Requirements

• Diploma/Degree in Business Administration, Management, or a related field.
• 2–5 years of relevant experience in office management, executive assistance, or operations (startup or SME background preferred).
• Excellent multitasking, communication, and time management skills.
• Strong sense of ownership, initiative, and ability to work independently.
• Proficiency in Microsoft Office / Google Workspace.
• Highly organized, resourceful, and adaptable in a fast-paced environment.