Basic Info

Job Description

• Provide comprehensive administrative support to executives, facilitating smooth workflow and operations.
• Serve as a point of contact between executives and internal/external stakeholders while maintaining confidentiality and professionalism.
• Manage and organize files, records, and documents for efficient access and retrieval.
• Assist in preparing meeting agendas, recording minutes, and following up on action items.
• Ensure clear and effective communication between executives, employees, clients, and business partners.
• Draft, prepare, and distribute official company communications as needed.
• Represent executives in meetings when required and provide detailed reports and summaries.
• Support strategic planning, project tracking, and deadline management.
• Conduct research and data analysis to support executive decision-making.
• Identify and implement process improvements to enhance office efficiency and productivity.

Job Requirements

• Minimum of 7-10 years in an Executive Secretary or similar role, preferably in a corporate environment.
• Bachelor’s degree/Diploma in Business Administration, Management, or a related field is preferred.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong problem-solving abilities and proactive thinking.
• Ability to work independently and handle pressure in a dynamic environment.